Privacy Policy

We collect a phone number so you can sign in, and — if your club turns it on — we notice when your phone leaves the property so your stand frees up for somebody else. We do not sell anything to anybody, we have no advertising, and there are no third-party trackers on this site or in the app.

Everything below is the detail. If something here does not match what you expected, tell us and we will fix the app or fix the wording.

Your phone number

This is your account. We text a six-digit code to it when you sign in. We store the number itself, and the codes are stored hashed — we cannot read a code back out, and neither can anyone who obtains a copy of our database.

Your number may have been given to us by whoever runs your club rather than by you. Club owners can add members by phone number so that a new member does not have to be walked through a join code. If you were added this way and would rather not be, ask the owner to remove you, or contact us and we will delete the account outright.

Your name

Whatever you or your club chooses to call you on the board. It is shown to other members of your club and to nobody else.

Location — only if your club enables it

Auto check-out works by asking your phone to tell the app when it crosses a boundary around your club’s property. Three things about this are worth being exact on:

• We are told that you left, not where you are. The app does not record your position inside the property, so which stand you sat in is known only because you booked it.
• It uses the phone’s geofencing, which the operating system handles in the background. It is not continuous GPS and does not run a location trace.
• iOS calls the permission “Always” because the app has to be able to receive the crossing while closed. That is the whole reason the feature works with the phone in your pocket.

You can decline the permission or turn it off later in iOS Settings. Nothing else in the app stops working — your stand is still released when the hunt window closes, exactly as it would have been.

Your bookings

Which stand, which hunt, when you checked in and out, and how the stand came free. Your club’s owner can see this for their own club. It is what makes the board work and what lets a club answer a question about who was on the property.

Guests

If you bring a guest, the name you enter is stored against your reservation. Guests are not users and have no account. Please only enter a guest’s name if they are content for their name to be visible to your club. If a guest wants their name removed, ask your club owner or contact us.

Payment

Card details never reach us. Plans are bought inside the iOS app and billed by Apple. We store which plan a club is on, whether it is current, and an identifier from Apple so renewals can be matched to the right club.

Technical

A hashed form of your IP address, used only to rate-limit sign-in codes and club-code guessing. Ordinary server logs. No analytics product, no advertising identifiers, no cookies for tracking.

Other members of your club see your display name and your bookings. That is the point of a shared board. They do not see your phone number.

Your club’s owner sees the same plus your booking history and whether you are an active member.

Nobody in another club sees anything. Clubs are separated in the database and every request is checked against your membership.

We use these processors, and no others:

• Neon — the database. Hosted in the United States.
• Vercel — hosting for this site and the API.
• Twilio — sends your sign-in code. They receive your phone number and the message.
• Apple — payments.

We do not sell personal information, and we do not share it for advertising. If we are ever compelled by law to hand something over, we will tell you unless we are legally prevented from doing so.

Your account and bookings stay while your club is using Hunt Time. Sign-in codes are deleted or expire within minutes. Reservations are never hard-deleted — they are marked released, because a club’s history of who was on the property is the thing an insurance question turns on.

Delete your account from inside the app (My Club → Delete account) and your phone number, email, and name are removed immediately, every signed-in device is signed out, and push notifications stop. Or ask us and we will do the same within 30 days. Your past bookings may remain in your club’s history with your display name, since they are also the club’s records; tell us if you want that discussed.

• Turn off location in iOS Settings. Auto check-out stops; nothing else changes.
• Sign out everywhere from My Club, which kills every signed-in phone on your number at once. Use it if you lose a handset.
• Leave a club by asking its owner to remove you.
• Delete your account from My Club in the app — it takes effect immediately, no email required.
• Get a copy of your data, or have it deleted, by contacting us. If you are in California, the EU or the UK you have specific rights to this and we will honour them regardless of where you live.

Hunt Time is not for under-13s and we do not knowingly collect anything from them. Plenty of clubs hunt with children — record them as guests on a member’s reservation rather than giving them an account. If you believe a child under 13 has an account, contact us and we will delete it.

Sign-in codes and device tokens are stored hashed, so a database copy is not a set of working credentials. Traffic is encrypted in transit. On your phone, the token is kept in the iOS Keychain and excluded from backups. No system is perfect; if we ever have a breach affecting your information we will tell you promptly and plainly.

If we change this in a way that matters, we will say so in the app rather than quietly editing the page. The date at the top is when it last changed.

Hunt Time is operated by Strata Software Group. Questions, deletion requests, or anything that looks wrong: anastine.wb@gmail.com.